be complete and accurate and exclude extraneous or irrelevant matter.
be typewritten, printed, or if necessary, hand-written in permanent ink
be compiled into volumes at suitable intervals
be paginated, with numbers at the upper outside edge of each page
be signed or initialled on each page by the secretary
be signed by the secretary and presiding officer
indicate in words the time and place of each meeting
indicate the date, the place, and the name of the group that is meeting at the top of each page
state the authority under which the meeting was held
state that a quorum was present
record that the meeting opened with prayer
record that the meeting closed with prayer and/or a benediction
state the name of the presiding officer
record the names of those present for meetings of session, the official board, the church board, the church council, or the presbytery
use paragraph headings or marginal notes for subject headings
record numbers in words (excluding those figures cited in budget statements and financial reports)with numeric figures in brackets
include appendices referred to within the minutes using consecutive numbering
record all motions in full, with the names of the mover and the seconder
state clearly within the minutes the disposal of all motions and reports
avoid the use of initials and abbreviations
use the full names of people
fill vacant space on the page between the records of meetings with diagonal, ruled lines . 23. show that all erasures and changes have been initialled in the margin by the secretary
have no loose pages